Offices Specific Policies

Alternative Format Books

Students with disabilities who have difficulty with printed material may receive their books and handouts in an alternative format. Eligibility for this accommodation is determined on an individualized basis, and students must be able to demonstrate a substantial visual or learning disability. As it can take many weeks to provide alternative format texts, it is the student’s responsibility to get all relevant information to the ODS Coordinator, as soon as possible after class registration.

Note takers

Students requesting note takers must meet with the ODS Coordinator and provide appropriate documentation to be considered for note taking services. If approved for this accommodation, the ODS will generate a note taker request letter which the student will hand deliver to each professor. The letter will ask the instructor to make an announcement in class that there is a student requesting a note taker and that anyone interested should contact the ODS. Students should advise the ODS if they prefer that their identity be kept confidential. Arrangement for pick up of notes will be made on a case-by-case basis. Notetakers are provided as a necessary accommodation, and are not considered a substitute for full participation in the course. Failure to attend class regularly may result in discontinuation of services.

Interpreters and Captioning Services

At the request of students who are deaf, the ODS will provide a CART reporter or sign language interpreters. Students are requested to provide current documentation and to meet with the ODS Coordinator to discuss course information. As it can take time to make these arrangements, student should make contact as soon as possible after enrollment. Students must notify the ODS if he/she is unable to attend class so the interpreter or CART reporter can be cancelled.

Service Animal Policy

Service animals will be permitted on campus when needed as an accommodation. The animal must be licensed and have an up to date health statement, including vaccinations, from a licensed veterinarian. The animal should wear some type of commonly recognized identification symbol and be leashed and quiet at all times. A service animal may be excluded from campus when that animal’s behavior poses a direct threat to the health and safety of others, or is not being used as an accommodation. When a service animal is determined out of control or disruptive as reported by students, staff or faculty, the infraction will be treated on an individualized basis. The student will be responsible for any damages incurred to property, as well as ensuring the safety, health, and behavior of the animal.

THERAPY PET POLICY

Therapy animals will only be permitted in campus housing when supported by sufficient documentation and deemed a reasonable accommodation for a student with a disability.  All health and behavioral guidelines will be the same as for service animals.  Requests for a therapy pet in housing must be made at least two months prior to the start of the semester.

Evacuation Policy

Each semester the ODS will maintain a confidential list of student with mobility disabilities who may need assistance with evacuation. The list contains student’s names and their room assignments. This list will be shared with the Marlboro Fire Department, the on campus fire chief, the Student Life Advisors, and the Resident Assistant, so that in the event of a fire they can assist with evacuation.

Parking

Students with disabilities requiring a parking permit for campus must provide documentation and contact the ODS Coordinator as soon as possible.

Information Policy

All student information will be kept confidential among the staff of the ODS, unless authorized in writing by the student or required by law.

Records Policy

The ODS will keep, in confidentiality, all records for students with disabilities until graduation, at which time they will be purged. If a student is withdrawn, dismissed or discontinued before that time, records will be kept for 3 years or until documentation is not longer current.

Grievance Policy

Any student with a disability wishing to file a grievance should follow the general grievance procedure outlined in the Marlboro College Student Handbook.